As a writer, it is important not just to consider what you say, but how you say it. To communicate effectively, it is really not adequate to have well organized ideas expressed in complete and coherent sentences and paragraphs. You have to also look at the style, tone and clarity of his/her writing, and adapt these elements into the reading audience. Again, analyzing an individual’s audience and purpose is key to effectiveness that is writing. The writer must consider the objective of the document, the context in which it is being written, and who will be reading it in order to choose the most effective language.
Characteristics of Effective Language
Concrete language includes descriptions which create tangible images with details your reader can visualize. Abstract language is vague and obscure, and does not bring to mind specific images that are visual. Look at the two sets of statements below. The statement towards the top is abstract, nevertheless the statements become increasingly concrete and specific toward the underside.
He is a bad roommate
He is lazy and discourteous
He is untidy and unclean
He does not tidy up his or her own messes
He leaves his dirty dishes from the kitchen counter
Your relationship with John is unacceptable
that you do not get along well with John
You and John have plenty of arguments you and John too insult each other much
You and John call one another derogatory names
Notice just how much more beneficial the statements become since the language gets to be more specific and concrete. The statements at the top, which are far more abstract, could be interpreted in several possible ways, and then leave many questions answered. The statements at the bottom, which are more concrete, are less ready to accept multiple interpretations.
A hallmark of effective writers is the capacity to express the required message in as few words that you can. Good writers, put another way, use language which is to-the-point and straightforward. Consider the following examples.
(1) It is widely discussed by employees that many of these will likely to be forced to change jobs and take on responsibilities that are new the merger takes place between the two companies.
(2) Before making a decision about perhaps the person on trial is guilty or innocent in cases like this, the people in the jury must be certain to carefully think of, ponder and reflect on all the important and relevant testimony in the case.
Notice how long-winded these sentences are, and how easily they could be simplified and shortened. An important part of revising and editing involves re-phrasing sentences to remove wordiness that is excessive. One good way to reduce wordiness would be to eliminate redundant words or phrases. Consider example one above. The phrases «to improve jobs» and «take on new responsibilities» are redundant, and could be combined into one short phrase to be expressed more concisely.
Consider example two above. The phrase «. must be certain to carefully think about, ponder and reflect on. » contains three ways of saying the same task. This sentence could possibly be improved by making use of only one of the phrases that are key «. to reflect on. «
A second option to reduce wordiness is always to eliminate «filler» words which serve no purpose within the sentence. Consider example one above. Replace the phrase «. when the merger takes place involving the two companies» with «. when the two companies merge.» Consider example two above. Notice the wordiness that is excessive the next phrase: «Before making a choice about whether the person on trial is guilty or innocent in this case . » This sentence could simply read: «Before determining the defendant’s guilt or innocence. «
Familiar language is that which the readers easily recognize and understand simply because they utilize it on a regular basis. One of the most important functions of language would be to build «homophily» or a feeling of commonality with a person’s readers. Language which can be foreign and unfamiliar towards the reader has a tendency to emphasize the distinctions between writer and reader, and helps make the message hard to understand. The message is likely to have more impact by using language that is familiar to the reader.
Think about the examples that are following.
An assignment directed at a course of business students by their philosophy professor:
«The presently assigned paper necessitates an eloquently articulated analysis for the Existentialist perspective when it comes to living that is contemporary. You ought to adumbrate the true points which represent the sine qua non of one’s analysis.»
A letter delivered to high school students warning them associated with the risks of an unhealthy diet:
«Individuals who maintain an eating plan of high fat content are confronted with an increased danger of developing atherosclerosis, which will be a buildup of body fat regarding the inner walls of this arteries. This disorder can reduce or cut off the flow of blood within the arteries serving the main organs of this body. This will probably result in poor health.»
In both examples above, the language which is used is unfamiliar into the readers. Because of this, the message loses its impact.
Precise and Clear Language
The employment of appropriate language is a matter that is tricky this is of words is relative and situational. To put it differently, words can be interpreted in different ways by different people in numerous situations. For this good reason, it’s important to choose language which is as precise and clear as possible. The greater amount of precise and clear one’s usage of language becomes, the fewer the sheer number of possible interpretations for an email. Think about the words that are following. What value that is numerical you assign every single of those? If something is «probable what percentage of the right time does it occur? P>
Would other people assign the value that is same these words while you did? In actuality, the number of values varies greatly mainly because terms are relative: they are able to mean things that are different different people in numerous situations. How could one become more precise in his/her usage of these terms?
Look at the examples below. Observe that these terms can vary widely into the meaning to people that are different. The way that buy essays is best to utilize such relative terms, then, is to compare them to something concrete and «known» into the reader. An expensive car?» is best answered with a comparison: «Compared to that Honda, the Acura is expensive for example: «Is that Acura. In comparison to that Lexus, it really is inexpensive.»
Consider the examples that are following. Note the potential confusion or ambiguity during these phrases.
(1) Why the student body should continue in this state of apathy is not understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied in the classroom but political habits on campus do not seem to benefit from such labor.
(4) he is an interesting individual.
(5) It is difficult to estimate the number of people afflicted with AIDS.
All the following are actual headlines printed in newspapers. Notice their double meaning.
(1) Include your children when Baking Cookies
(2) Safety Experts Say School Buss Passengers must certanly be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second Time in a decade
(5) Eye Drops Off Shelf
In short, it is wise to consider carefully regarding the selection of words and their potential interpretations. To communicate effectively, precise and clear language is essential.